Payroll period close organizer

In SAP ERP there is an interesting tool look similar to our PUST or Payroll Control Center, which allows to build period close workflow, organize people, duties, and timing. In SAP HR module we only have old-style PUST and modern Payroll Control Center. But both are local to HR only and has no connection with FI, CO, and overall period close process. What if use ERP approach to build our own payroll period close organizer? We have a bunch of activities to do like fill timesheets, move people, fire/hire, enter bonuses, do reporting – all of these require some time and need to be aligned in a sequence cause they are cross dependable on each other.

Ideally, HR activities are the part of overall period close workflow. Why can’t we be a leaf in a whole process tree and clearly understand what and when is going to happen? The system will remind, ping and kick us to process, managers will be notified of any delays and all dependencies are resolved. Sounds like a dream, isn’t it?

Here is a tool – transaction SCMA in SAP ERP.

SAP Schedule Manager SCMA

SAP Schedule Manager SCMA

We may create own tasks, group them, define schedules and responsible people.

Schedule Manager: New Task

Schedule Manager: New Task

As you can see from the picture above, we can call programmes for automation, create notes for users (place checklists here!), call workflows which makes this tool extremely flexible. Having set Task Time we control execution timeline. Let’ say we need to provide all bonuses a day before payroll close.

Here is an example how workflow definition looks like for Controlling Cost Center closing.

Controlling Workflow

When planning system schedules tasks in a calendar so the responsible user can see what and when to do.

Payroll Period Close Task Scheduler

Payroll Period Close Task Scheduler

On a due date, we can monitor all activities in one center and make a necessary decision in a timely manner.

Payroll Period Close Monitor

Payroll Period Close Monitor

I find it a great solution, honestly.

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