Basically, position exists in the organizational chart while it’s approved in Headcount Budget. Max number of positions limits number of full time employees we could hire. One position can hold no more than 100% occupancy, so two part-time employees could hold the same position like 30% + 70% or 50% + 50%.
Vacant position initiates the search for Recruitment.
Obsolete position locks any changes to the position.
| Scenario | Position Status | Recruitment | Reporting |
| Headcount Budget was approved | Position to be vacant (IT1007) | Search to be initiated | Shown as vacant |
| Employee was moved/terminated and we need immediate substitution | Position to be vacant (IT1007) | Search to be initiated | Shown as vacant |
| Employee was moved/terminate and we have not decided on the position | Position to be on hold (IT1007) | No employee search performed | Shown as occupied |
| Employee was moved/terminate and we don’t need substitution in some future | Position to be obsolete (IT1014) | No employee search performed | Shown as obsolete |
| Employee will be terminated and we need to initiate search in advance | Position to be vacant (IT1007) even if occupied | Search to be initiated | Shown as vacant |
| Position was created by an error | Position to be deleted (IT1000) | No employee search performed | Is not shown |
| Job at specific location/position is eliminated | Position to be delimited (IT1000) | No employee search performed | Is not shown |
| Division is obsolete | Position to be delimited (IT1000) | No employee search performed | Is not shown |
| Division/Position is obsolete and it’s occupied with employee on leave | Position to be obsolete (IT1014) and delimited (IT1000) once employee is back and moved/terminated | No employee search performed | Shown as obsolete and then not shown |