Basically, position exists in the organizational chart while it’s approved in Headcount Budget. Max number of positions limits number of full time employees we could hire. One position can hold no more than 100% occupancy, so two part-time employees could hold the same position like 30% + 70% or 50% + 50%.

Vacant position initiates the search for Recruitment.

Obsolete position locks any changes to the position.

ScenarioPosition StatusRecruitmentReporting
Headcount Budget was approvedPosition to be vacant (IT1007)Search to be initiatedShown as vacant
Employee was moved/terminated and we need immediate substitutionPosition to be vacant (IT1007)Search to be initiatedShown as vacant
Employee was moved/terminate and we have not decided on the positionPosition to be on hold (IT1007)No employee search performedShown as occupied
Employee was moved/terminate and we don’t need substitution in some futurePosition to be obsolete (IT1014)No employee search performedShown as obsolete
Employee will be terminated and we need to initiate search in advancePosition to be vacant (IT1007) even if occupiedSearch to be initiatedShown as vacant
Position was created by an errorPosition to be deleted (IT1000)No employee search performedIs not shown
Job at specific location/position is eliminatedPosition to be delimited (IT1000)No employee search performedIs not shown
Division is obsoletePosition to be delimited (IT1000)No employee search performedIs not shown
Division/Position is obsolete and it’s occupied with employee on leavePosition to be obsolete (IT1014) and delimited (IT1000) once employee is back and moved/terminatedNo employee search performedShown as obsolete and then not shown